Google Docs

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Contents

Introduction

Google Docs is an office suite of free online software which includes five different products: Documents, Spreadsheet, Presentation, Form, and Drawing. It is web-based and has a user-interface that runs directly in your browser. Google Docs is very user friendly and is perfect for students or others that want to create or edit basic/moderate office documents. Users can share and collaborate their documents in real-time, as well as control who can see their documents through various public and private settings.

Product Information

Documents is a word processing product similar to Microsoft Word or OpenOffice. Spreadsheet is similar to Microsoft Excel and has the ability to use CSV (comma-separated values) files. Presentation is similar to Microsoft Powerpoint and there are many tools that allow you to create various presentations. Forms is a piece of software that you can use to build surveys and includes built-in reporting. Drawing (added in April, 2010) is a useful product that will allow you to make charts, diagrams, and various drawings. Google Docs allows you to share your files with other users. It also lets multiple people edit and view the documents at the same time. Users can chat with each other as they edit a project.

Access Anywhere

Google Docs can be used anywhere. It is integrated with Google and can be accessed for free by simply signing in to your Google account. This integration allows anyone to use Google Docs from any computer that can access the internet. Users can create new documents, save unfinished documents, and open existing documents from any computer without the need to carry around storage media.

Google docs also now has a smart phone application that allows you create, edit, view, import, export and send documents as well sync documents with your Google Docs account. It has PDF viewer capabilities as well as automatic document synchronization , localized to multiple languages (French, German, Hungarian, Norwegian, Russian, Romanian) , and can Import/export documents and files from Google cloud and your smartphone device. Visit Google docs at anytime to make further suggestions regarding access.

Compatibility

Google Docs is compatible with Microsoft Office, OpenOffice, and other office suites. It is compatible with many popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT. When uploading files created using other office sweets, Google Docs will simply check for compatibility and adjust the format if needed.

Editing

Goodle Docs is a great way for multiple users to edit documents in real-time. All documents can be created, shared, opened, and edited at the same time. However, Google Docs does not track changes so it isn't possible for users to see who made what changes. When changes are made in a spreadsheet that is currently being edited by someone else, Google Docs will send an email to the user to let them know.

Google Docs Advancements

Google wants Google Docs to compete against Microsoft's Office Suite, a market share giant, and they have been actively trying to improve Google Docs in order to do so. Take a look at this related link to see some of the changes Google has been able to make to improve Google Docs. http://www.pcworld.com/businesscenter/article/194066-1/new_google_docs_features_stepbystep.html

Get Google Docs

References

Google.com OpenOffice.org Microsoft.com http://www.google.com/google-d-s/tour2.html