Asana

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Introduction to Asana

Asana Logo

Asana is a website that enhances your team-working experience. You can set up groups, create projects, and assign tasks under these projects. Asana provides easy communication for all users so your entire team can stay up-to-date on projects. [1]


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History of Asana

Asana was created by Facebook co-founder Dustin Moskovitz and an engineer named Justin Rosenstein (who lead the team that made the Facebook "like" button). These two have very different personalities, but bonded over yoga and discussing ways to work more efficiently. In 2006, Moskovitz set out to create an app for Facebook employees to use. In 2008, Moskovitz and Rosenstein left Facebook to start their own company. This company was called Asana, which is another word for "yoga pose." In November of 2008, they released a product also called Asana. The idea of this product was to give companies with an overview of what everyone is doing. Moskovitz and Rosenstein wanted to help employees come closer to perfect focus. Asana is the product that they created to achieve this. Today, companies like Twitter and LinkedIn use Asana. [2]

Asana Features

Asana uses application integration to provide features that are useful for project teams. These application integrations include the following:

  • Cloud Storage - Asana provides integration with Google Drive and Dropbox. These are great online storage tools that groups can use to easily store project documents.
  • Sync to Google Calendar - Asana allows you to sync your tasks with your Google Calendar. This way your tasks will show up at the top of your calendar day.
  • GitHub - GitHub is an online app similar to Asana, but used for creating software. Integration has allowed GitHub commits to be seen in Asana tasks as comments.
  • HipChat - HipChat is a type of instant messaging format for project teams. Asana has integration so that HipChat users can create task alerts that are sent from Asana to their HipChat. It also works in the reverse manner as you can create Asana tasks from HipChat messages.
  • Pivotal Tracker - Pivotal Tracker is a project management tool. This integration allows Asana tasks to be created from Pivotal Tracker. It also works vice-versa, as Pivotal Tracker stories can be created from Asana tasks.
  • Evernote - Evernote is used mainly for note taking. Integration with Evernote allows Asana tasks to be created from Evernote Notes. Asana projects can also be created from Evernote Notebooks.

Asana's integration with these other task/social management software allows Asana to have unique features. These features enhance Asana's ability to help people with their productivity. [3]

Asana Used in Business

Asana was originally created to increase work-place productivity. Supervisors or others in charge of projects can add these projects to work spaces in Asana. They can then add groups of people who will be working on this project. After the project has been created, tasks can be added to the projects. These tasks can be assigned to members of the group. Tasks can also have due dates, descriptions, subtasks, and tags. Asana also allows communication within the group in a form similar to instant messaging. In this way, communication is simplified. All group members can stay informed and up-to-date on project progress, issues, or other matters.

Example of Business Project with Tasks

Asana Used in Personal Life

Asana can also be used to manage personal projects. You can create a new workspace in your account that is just for personal project. You can then go about adding tasks to this project. The same features apply to tasks in that due dates, subtasks, and tags can be added. This way you can keep track of your progress on your project. Asana also makes it easy to view both business and personal tasks. Just click "My Tasks" and all tasks that are assigned to you will appear whether they are business tasks or personal tasks. Out to the right of these tasks is a label that shows the name of the project so you can decipher which are business tasks and which are personal tasks.

Example of Personal Project with Tasks

How to Use Asana

Go to https://asana.com/ and either sign in with your Google account, or create a new one using an email address. You will need to enter your standard information. After you have an account, you can get started by creating work spaces.Team members can then be added to specified work spaces. You do this by entering their email addresses. You then get started by added projects under a work space. After a project has been creating, you can then add tasks. These tasks can be assigned to members in the group, given due dates and tags. Once tasks are completed, simply check the box next to the task. Communicate to your group members throughout the whole project by commenting on tasks. In this way, Asana helps improve productivity.

Conclusion

Asana is great tool to use to enhance your time management skills. It will help you personally stay organized and on top of your daily tasks, both business and personal. It will also create increased productivity as group members on a project can easily stay up-to-date on tasks assigned, tasks due, and tasks completed.

References

https://asana.com/

http://blog.asana.com/

http://www.techrepublic.com/blog/it-consultant/seven-important-asana-integrations-for-project-teams/

http://www.businessweek.com/magazine/asana-dustin-and-justins-quest-for-flow-11022011.html